Communication in the Transfer Pump Industry

Inadequately planned projects, Misplaced files, disagreements among the staff and employees, Skipping deadlines, always behind schedule, and long unread and messy emails!

Have you been through this too?

Well, this is probably because of ineffective team communication. Henry Ford once said;

"Coming together is a beginning, staying together is progress, and working together is a success."

Trust us; once you begin working according to this motto, your company will begin to strive.

Why is Teamwork So Important?

Before moving on to our topic of discussion, let's discuss a little about why teamwork is necessary.

You can never form a successful company when you're working alone. Tasks, deadlines, and excessive workload can be stressful for a single person. For this, you'll require a team of efficient workers struggling together for a job. In short, a flourishing company is where team members work together to achieve professional milestones.

Also, a company where team members are dedicated and honest with their work will see more fruitful outcomes than the ones where there are miscommunications, duplicate work, and dishonesty. So, it is quite important to communicate effectively with team to keep things running smoothly. Let’s understand this with an example.

Example of effective communication in a team who want to transfer pump or setup an air operated double diaphragm pump (AODD)

Let’s suppose there is team of staff who want to setup or transfer an double diaphragm air pump. The first thing they need to do is to decide the procedure of setting up a pump in a more effective and efficient way. Therefore, they need to follow the instructions of their superior who will guide them to follow the procedure as explained in the manual of air double diaphragm pump. Hence, although they are doing a very technical task, still, the success of whole task is depending upon the effective communication with the team.

Just imagine, what would happen if the superior of the team fail to communicate effectively, therefore, provide wrong guidance! Indeed the task would fail. Same is the case with the manual to setup a pump. If the manual failed to communicate all the procedure of the setting up or transferring the pump, the team will not be able to complete the task effectively. Hence, the effective communication is the backbone of every task. Therefore, the real question is, how to communicate effectively? Well, the answer is quite simple. You have to follow the following seven principals of communication in every type of communication. Let’s understand each in detail!

7 C's of Effective Communication with the Team

For communicating realistically with your team members, you need to make sure you are aware of the seven principles of communication. Below we have discussed the seven effective communication principles to make sure you and your Team don't face any hassle. Have a look.

Concrete

You’re Team or clients want to clearly understand whatever you're trying to portray if your message is concrete - not prone to falling.

It's only a fact when it's backed up by solid evidence. The client should not imagine what you're saying since you need to back it up with facts and figures.

Clarity

If your argument isn't clear to the reader, they will end up scratching their heads trying to figure it out. Decide in advance how you want to present your ideas. Be specific about what you want to accomplish. Presumptions about what you mean to say should never be necessary.

Coherent

Your message will have no value if you are unable to express yourself clearly. Recognizing where things go and when they arrive is essential. Logic dictates that coherent communicating is sensible.

It is a method of communication that is well-organized, logical, and systematic. Relevance to the core topic and constant flow are essential.

Conciseness

In the workplace, it is important to use the right words to convey your message. Your Team should not be perplexed by your language. If you want to save time, your message must be clear and concisely using the fewest words necessary.

Using the same words over and over is a waste of time. Try to utilize simple sentences and simple words whenever possible.

Correctness

Correctness is the key to effective communication. To put it simply, it gauges one's level of commitment, and how confident one appears in the argument. Its warmth sways prospects. Your spirit will soar if you deliver a well-thought-out and correct message.

Completeness

You should never leave a statement unfinished. There must be a concluding point to every message. It's not acceptable for people to question if there's more to come. Make sure you convey the importance of being aware and taking action to your audience.

Courteous

Always keep your conversation positive. The other people should feel respected as a result of your debate. Do your best to be transparent, honest, courteous, and pleasant in all of your communications. It will be important and effective if you say it correctly. Inappropriate words can put people off.

Ways to Achieve Effective Communication with the Team

Attaining effective communication with your team members is not a hassle - but for this, you need to know the right strategies. Yes, it may be a little out-of-your-comfort-zone at the beginning with new team members, but you need to make sure you're implementing useful strategies to achieve effective communication.

Here are some tips to achieve successful and effective communication. Have a look.

Regular Team Meetings

Team meetings don't always have to be formal and scheduled. You can call up a team meeting randomly to make sure where your Team is headed. Never underestimate the significance of a team meeting.

Even if they are dispersed around the globe, regular meetings with your Team can have a significant impact. Everyone can see what everyone other is working on and how they're progressing through their use. Another benefit of a team meeting is sharing your struggles, challenges, and issues with the rest of the team members and overcoming the obstacles more easily.

One-to-ones

A 15-minute one-on-one encounter can make a tremendous difference in an already hectic workplace. It also seems unproductive to most of you, right? But there is always a benefit of regularly checking in on a team member's progress and discussing any issues that may arise to improve their sense of purpose and boost their self-esteem.

One-to-ones are also significant to make sure the team members are headed in the right direction. You do not always have to be strict or judgmental - a little positive criticism with guidance in the right direction can help the team members work more dedicatedly.

Give Your Whole Attention

When was the last time you had a conversation where the other person was distracted by their phone? That's known as a lack of focus which leads to poor communication. To make sure your team members listen to your suggestions, you need to be attentive to yourself. When in a meeting, focus fully on the meeting.

Maintaining eye contact throughout meetings and chats is an excellent way to ensure that you're paying attention. When speaking, nod your head in agreement to show that you're paying attention. This leads to effective communication with the team members, which leads your company towards success.

Encourage Active Listening

Don't always boss around and give your opinions. Yes, you might be the team leader or the project manager, but listening and acknowledging others' opinions also matter. To make sure your Team is working effectually, it is important to encourage active listening.

For an informed and engaged staff, building relationships with employees is essential. A company's success is directly tied to its employees' well-being, so listening to what they have to say will help them feel valued.

Set Clear Expectations

Having clear expectations is always good for a company long-term, but it's even better if you explain why you're setting them in the first place. Justification for others is the focus here. It's all about helping your team members see the broader picture.

This way, your team members will be able to see the wider picture and engage more easily when they see it all at once. For this, you need to be flexible with the task deadlines, respect your team members and treat every member equally.

Encourage Feedback from Every Member

inions and suggestions of every team member are necessary for an effective outcome. To keep your employees enthusiastic and committed, encourage them to provide you feedback and take action on it. As a result, your company's productivity and profitability will increase as a result of regular feedback.

Besides this, encouraging positive feedback creates a positive work environment which makes it easier for the team members to communicate.

Cultivate a Positive Environment

Creating a positive work environment encourages team members to interact with each other conveniently. If a boss or the leader cultivates a positive work environment, it will become easier for them to question and enquire about the tasks they don't understand properly.

Your team members will feel way more relaxed and comfortable if you create a positive work environment. They will find it is easier to convey a message, ask questions and discuss the different issues they might face during work. Therefore, to make sure your staff is working effectively, make sure you create such an environment.

Ensure Two-Way Communication Instead of Ordering

When firms allow their staff to contribute to the business's conversations, they are fostering two-way interaction. Too many firms cannot still foster two-way communication in the workplace. Employees aren't interested in one-way, general conversations, so they rely on them instead.

Many firms are increasingly searching for innovative ways to develop an open, honest, and truthful culture of open communication because employees' voice is critical to the success of individuals and the organization as a whole.

Keep the communication in writing to ensure anyone can revise

Make sure anything you say or communicate with the staff is written or documented. This makes it easier for the staff members to recall whatever was discussed in the meeting. Before writing anything, make sure you've set your goal, have the correct tone, and use simplified and bullet-form notes to make recall easier.

Besides this, writing is also beneficial since no one can deny whatever is said in the meeting if it's written and signed by the team members. So, for effective communication with the Team, it is also important to ensure everything is documented and signed to avoid future inconvenience.

Use Project Management Tools

There is a solid reason why so many people are opting for cloud-based storage and applications these days. Online Gantt chart software or cloud-based project management software makes it possible for team members to keep tabs on their progress, interact with one another, and verify specifics and deadlines. As a result of using a single system, everyone gains access to the project's details and can give comments for the benefit of the group.

Every business requires an effective communication channel to represent the development of the project. The workplace will be on its way to digital transformation. So, you need to invest in crucial tools and networks for efficiency and interaction. As per the requirements of your business, communications technology can be an efficient method for the entire organization to discuss things regularly.

Using task management software, you can make the interaction simplified and efficient among your team members. They can start communicating the duties, and all critical data can be presented in the same spot. It prevents extended email chains that have long been one of the communication styles. With awareness, the technology has progressed to provide better communication options among team members.

Conclusion

Effective communication is an important aspect for a company to grow. This article has discussed all the different methods necessary for effective communication among team members. By implementing these strategies, you can easily communicate with the team members, create a friendly environment, and simplify your tasks. To find out more informative content, stay connected.